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Secretariat Manager Regional Housing Programme (RHP) Directorate for Loans & Social Development

Council of Europe Development Bank

Full time |  Permanent  |  Fresher  |  Salary type not mentioned Salary not mentioned  |  1 Jobs

Job Description

Functions

The Bank is now recruiting a Secretariat Manager to form part of the RHP Team. The Secretariat Manager will work within the Directorate General for Loans & Social Development. Under the direct supervision of the Head of RHP Secretariat/RHP Coordinator, and in close coordination with the RHP Team, he/she will have the following responsibilities:

Manage the RHP Secretariat
Organise various meetings in Paris and in the RHP Partner Countries and ensure their timely follow-up, including drafting of minutes
Elaborate, prepare and make presentations in various meetings and fora
Facilitate coordination and efficient cooperation between the CEB, the Partner Countries, the donors and other international stakeholders, notably as regards RHP implementation and communication/visibility related activities.
Manage RHP communication and visibility
Organise, implement and manage RHP visibility and communication activities and events, in close co-operation with the technical assistance team and the Partner Countries and supported by the RHP Assistant. This includes elaborating and preparing various communication materials (press releases, publications, audio-visual material, fact sheets,..) and managing the RHP website. Manage the respective budget.
Manage RHP media relations
Ensure the compliance of RHP visibility and communication activities with the RHP Visibility and Communication policy, and with the relevant CEB policies and best practices.
Prepare reports to RHP stakeholders
Conceive, prepare and update various reports to the donors and other stakeholders (monthly briefings, annual progress reports, etc.), in close co-operation with other RHP Team members.
Accomplish the following administrative tasks
Quality control (language editing) of various documents produced by the RHP Team
In close co-operation with the RHP Secretariat staff, ensure diligent organisation of all documentation and information materials, thereby contributing to timely information provision for internal/external auditors or to other requests
Ensure reimbursements related to Regional Coordination Forum meetings; manage the budget
Contribute to the development/enhancement of procedures and operating methods
Contribute to monitoring compliance of RHP activities with the policies, procedures and legal framework of the CEB and the RHP.
Any other tasks judged necessary to provide efficient services and support to the RHP
Replace the RHP Coordinator/Head of Secretariat in his/her absence
Maintain professional contacts with stakeholders, in line with the roles and responsibilities within the RHP Team.
Profile

Education: At least a Bachelor degree in a relevant field, e.g. business administration, communication, political sciences

Professional expertise: minimum 5 years of relevant experience related to donor coordination and/or communication activities within an international institution, preferably in connection with EU financed activities. Familiarity with project cycle management would be an asset

Analytical skills: ability to analyse and structure ideas, synthesize complex information, translate analytical findings into practical recommendations

IT skills: excellent knowledge of the MS Office Suite

Communication and linguistic skills:

Outstanding writing and editing skills

Excellent command in English, both oral and written, and good knowledge of French, the second official language of the Bank

Linguistic aptitude in other languages spoken in the Western Balkans would be an asset

Personal attitudes and personal values: 

Rigour and strong attention to detail
Result orientation and sense of continuous improvement
Excellent planning and organisational skills
Strong diplomacy and interpersonal skills
Strong team player, yet with ability to work independently
Ability to work in a multicultural environment
Capability of meeting tight deadlines
Integrity
Discretion
Nationality: Citizen of one of the CEB's Member States.
Employment Conditions

Contract: The CEB offers a 2-year appointment (including one year corresponding to the probationary period) with the possibility of renewal.

Closing date for application: Midnight (Paris time) 2 May 2016

For more information and how to apply, please visit http://ceb.profils.org/accueil.aspx?lcid=1033
 

Qualification

At least a Bachelor degree in a relevant field, ex business administration, communication, political sciences

Contact details

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