High level Personal Assistant for the Executive Director (m/f) (EN-FR)


Full time |  Permanent  |  8 year  |  Salary type not mentioned Salary not mentioned  |  1 Jobs

Job Description

Tasks will include:
For one of our clients we are currently looking for a high level Personal Assistant. Working both at national and international level, the successful candidate will provide day-to-day support to the activities of the Executive Director.


Manage the Executive Director's agenda: this will include organising client meetings, conference calls, video conferences and internal meetings;
Contribute to preparation and distribution of confidential business documents; 
Follow-up and carefully keep track of all on-going business activities of the Executive Director, anticipating needs and action when possible;
Prepare the monthly expense reports and follow-up with project invoices;
Assist with other duties such as file maintenance, photocopying, scanning and mailings.
Experience and qualifications required:

A minimum of eight years experience as a Personal Assistant supporting senior executives in a complex, international environment;
Excellent word processing and proof-reading skills;
Excellent PC skills (Excel, Word, especially PowerPoint, Outlook);
Native level of English (spoken and written) with very good French.
Top-notch administrative skills, comfortable handling complex follow-up activities and juggling multiple tasks in parallel. Proactive thinking is essential;
Superior sense of organisation, accuracy and rigour - a demonstrated ability to set priorities;
Strong sense of responsibility;
Strong communication skills and a talent for interacting with stakeholders at all levels;
A high sense of discretion and confidentiality, treating sensitive information appropriately and handling external contacts with diplomacy, professionalism, tact and persistency;
High level of collaboration and support across the team members;
A pleasant, well-rounded and mature personality with a proven level of stress-resistance.

In addition to offering the opportunity to work in a stable and pleasant environment where open-mindedness and good atmosphere prevail, our client offers an attractive compensation package to qualified candidates.

If you are available immediatly, please send you application to

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